Ethos / Code of Conduct / Diversity

Ethos of ViCEPHEC21

Our goal is to create an inclusive, respectful conference environment that invites participation from people of all races, ethnicities, genders, ages, abilities, religions, and sexual orientations.

ViCEPHEC is a national conference that brings together educators in chemistry and physics to discuss and share developments, ideas and good practice in learning and teaching at tertiary level.

ViCEPHEC is friendly, discursive, and stimulating, and that culture relies on our excellent speakers and the contributions from our participants. We set out below a code of conduct for the meeting to encourage open and constructive dialogue that will ensure an enjoyable and valuable session.

We value the participation of each member of our community and want all attendees to have an enjoyable and fulfilling experience. Accordingly, all attendees are expected to show respect and courtesy to other attendees throughout the conference and at all conference events.

To make clear what is expected, all attendees, speakers, organisers and volunteers at VICEPHEC2021 are required to conform to the following Code of Conduct

This code of conduct is based on that produced by Michael Seery for MICER 2020, by Vicky Mason for VICEPHEC 2020, and that for the EAMS conference 2021.

Code of Conduct

All conference attendees are required to abide by the code of conduct.

Participant diversity

The audience will comprise of those new to the field and those who are world leaders in the field. We want everyone to enjoy the meeting and contribute their ideas to discussions, and we will treat each other with dignity and respect. All communications in the meeting will be mindful of the diversity in our group.

Speaker diversity

As well as audience members, speakers are purposefully selected from a range of career stages, educational settings, and roles. We have invited speakers because of their known expertise in particular areas usually disseminated in some form by publication, or other known significant activity. Speakers have offered their time voluntarily. We welcome discussion, and all communication will be appropriate for a professional audience, mindful of the diversity of backgrounds and educational settings of our speakers.


Audience correspondence in this online meeting will be through text chat, “live” face-to-face interactions, and through Padlet. We encourage participants to engage in ongoing chat fully and freely. Chat can include ongoing commentary and informal discussion, light-hearted conversation, and questions for the speakers. The chat will be a dynamic and welcoming space where audience members can fully engage. We will be mindful of the tone of our chat messages, and avoid commentary on anyone’s personal circumstances or experience. We will avoid commentary relating to political matters. We will be kind to each other and will not insult or put down other meeting attendees.

Breaks and downtime

We have scheduled regular breaks and encourage participants to use these breaks fully. There are no planned activities during coffee break, and participants are welcome to continue casual chat in the main room, visit the posters, or sign out as they wish.

We are very excited about ViCEPHEC21 and we look forward to bringing together educators in chemistry and physics for friendly, discursive, and stimulating conversations regarding developments, ideas and good practice in learning and teaching at tertiary level.

Anyone observing or experiencing abusive behaviour or harassment while engaging in this online conference is encouraged to contact the organising committee.

Credit for the original version of this statement goes to Prof Michael Seery (MiCER)


Support of Diversity

We’re actively seeking to increase the diversity of our attendees and speakers, through our calls for proposals, and through dialogue with the communities we serve.

This is an ongoing process.

Here are some ways you can help us build a more diverse conference experience:

  • Recommend appropriate speakers to the conference organisers. See the contact pages for information.
  • Forward our call for abstracts to relevant affinity groups with the message that we are looking for a diverse set of speakers. Suggest to potential speakers that they submit an abstract.
  • Suggest ways that the onsite conference experience can be more welcoming and supportive, free from intimidation and marginalisation. Share your ideas and best practices for how we can realise our vision.

We value diversity in the communities we bring together, and we welcome your contributions to bringing balanced representation of the richness of our collective human experience.

Credit for the original version of this statement goes to O’Reilly Media, licensed under the Creative Commons Attribution 3.0 United States License.

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